Some of the services provided by the DRC include:
- American Sign Language and other interpretation services
- Communication Access Real-Time Captioning (CART) and other captioning services
- Exam accommodations
- Classroom relocation
- Note taking
- Document conversion (electronic text, large print, audio, and Braille)
- Assistive Technology
- Audio Description
- Assistive listening devices
- Referral to on and off campus services
- Outreach — consultation, training, and technical assistance with faculty and staff.
- Other accommodations as needed
Information about services:
Sign language and oral interpreters are available for classes and campus events. Requesting these services promptly following registration ensures sufficient time to provide appropriate support services for academics. Given advance notice, the DRC provides interpreters for classes, class events, and for students attending campus events.
Some students may use a court recording type system (CART) to provide real-time and verbatim captions. CART provides immediate viewing of auditory information. The student can sit next to the CART provider or receive the text by remote CART.
Exam accommodations are available for individuals who have disabilities that affect their ability to take tests or quizzes.
Before each exam the professor will be required to bring in/submit an Exam Proctoring Form.
Possible exam accommodations include (but are not limited to):
- extended time
- a separate room
- use of a CCTV
- use of Jaws, or other assistive technology
- computer for essay exams
Reader (someone who reads the exam word per word to you)
- Scribe (someone who writes the exam for you word per word as you dictate)
- Use of a memory aid in exams
To not be penalized for spelling errors
- Circle answers directly on test instead of in scantron format
- Supervised breaks during exams
The DRC ensures that students have complete access to their classes. We work with the Office of the Timetable and Facilities Management to help to change classrooms when necessary and provide furniture to accommodate student needs. Ideally, requests for classroom relocations should be submitted 2 weeks before the start of the semester to avoid disruptions.
To request a classroom relocation, please fill out the online Classroom Relocation form. To request different furniture or for furniture to be moved, send an email to email@example.com. Include detailed information about furniture and arrangement needs.
The Disability Resource Center coordinates a note-taking service for students whose documented disabilities impact on their abilities to take notes. Note-taker assistance is intended for a student’s personal study use only and is not to be shared with other students. The provision of this service is considered a necessary academic accommodation and is essential for a student’s full participation in each class.
How to avail of note-taking services at the DRC?
If you are a new incoming student, you must first make an appointment with the Disability Specialist to determine if note-taking will be an appropriate accommodation for your documented disability. After this decision has been made, you must take the following steps:
- Pick up your service packet from the DRC (including instructor letters, note-taker contracts and note-taker announcements).
- Present instructor letter to each instructor and ask for assistance, if needed, in identifying a note-taker.
- After a note-taker has been identified, contact the note-taker to work out details of note exchange, etc.
What happens if the instructor makes the note-taker announcement and no one expresses interest?
If an announcement has been made in class and no one expresses interest, notify the Disability Specialist right away. The Disability Specialist will then work on coordinating an alternative classroom accommodation for you such as:
- Working with the instructor to record lectures
- Asking the instructor to provide you with his/her lecture notes
Please let the Disability Specialist know of your preference between the above alternatives.
How do I get my notes from the note-taker?
You must communicate with your note-taker in order to determine the preferred method for copying and receiving notes that works best for both of you. You have the following options:
- You or your note-taker can photocopy or scan the notes at our office. Our office is open Monday through Friday between 9:00 am and 5:00 pm.
- If your note-taker is typing notes on a laptop, he/she can email them to you within 24 hours.
Tips for students using note-taker services:
- Maintain an open and ongoing communication with your note-taker about the quality of your notes.
The relationship between you and your note-taker is very important! The note-taker is providing a service for you and is being paid for this service. It is important that you work with your note-taker to make these notes the best possible notes for you. Your feedback will help the note-taker know how to improve the notes they take. If you feel your notes are excellent and no improvements could be made, please tell your note-taker. Let him/her know they are doing a good job.
- Keep in mind that note-taking is not a substitute for classroom attendance. Your note-taker is not required to give you a copy of his/her notes for lectures that you do not attend.
- If you know in advance that you will be absent from class, notify the note-taker. More than 2 consecutive absences without good cause may result in discontinuation of note-taker services from the DRC.
- Notify the Disability Specialist as soon as possible if: lecturer notes are available online and you no longer need a note-taker; you make changes to your lecture schedule; your instructor has been unable to recruit a note-taker; you have concerns arise regarding your notes.
- You know your notes are adequate when:
- They are legible
- They include important information from lectures
- They include information that was written on the board
- They include information on homework assignments
- You understand the note-taker’s abbreviations
- They are made available to you within 24 hours of the class
- What happens if your note-taker misses class?
- Your note-taker is responsible for contacting you if he/she will be absent from class.
- From the outset you and your note-taker should work out an appropriate arrangement for getting you your notes on days when your note taker may be absent. Suggestions include identifying another student as a back up note-taker or getting notes from your instructor.
- Please keep in mind that note-takers, like all students, may have legitimate reasons for which they cannot attend class.
Document Conversion is the process of making information available in an accessible format for individuals with visual and other print-related disabilities. This service is available through the Disability Resource Center (DRC) at no cost to students at UIC.
How do I obtain Document Conversion Services at UIC?
You need to complete a few procedures before you receive Document Conversion Services. First, you must schedule a meeting with the Disability Specialist to determine the most appropriate accommodations for your documented disability.
You must supply the following material to the Disability Resource Center:
- The course syllabi for each class for which you request Document Conversion Services.
- A copy of all materials (i.e. books, course packets, in class handouts) that need to be converted into alternative format. These materials will be returned to you at the end of each semester (Fall/Spring/Summer), after all document conversion services have been completed.
A few important things to keep in mind when requesting Document Conversion Services:
Normal turn-around time for this service is from 7-10 business days from the date received by the DRC. Course materials will be converted according to class syllabi.
Materials for conversion must be provided to our office in a timely manner. The DRC is not responsible for converting materials that are due on or before the week of receiving materials. Course materials due prior to DRC receipt will be worked on toward the end of the semester or as time allows.
Materials must be picked up no later than two weeks after each semester. Those materials not picked up will be donated or destroyed. The DRC is not responsible for materials not claimed after the above stated time.
Students who receive equipment and other material on loan from the DRC must return these at the end of each semester.
If you have any questions or comments about Document Conversion Procedures, you can contact the Information Access Consultant by email at firstname.lastname@example.org or by phone at 312-413-2183
Assistive technology refers to any “product, device, or equipment, whether acquired commercially, modified or customized, that is used to maintain, increase, or improve the functional capabilities of individuals with disabilities.”
The Disability Resource Center (DRC) is provides support for those students with disabilities who need assistive technology to meet their goals. The DRC works closely with campus departments to promote awareness of available assistive technology and provide recommendations for appropriate assistive technology accommodations.
DRC AT Services
Computing Needs Assessments
The DRC evaluates individual computing needs and makes assistive and standard computing equipment recommendations that will work to accommodate a disability. The DRC focuses on technologies that integrate the user into their work environment.
Support for Document Conversion
The DRC provides textbooks and other media in accessible formats that can be used with assistive technology. Documents can be converted to Braille, large print, and electronic text.
Web Site Accessibility Evaluations
The DRC provides web page evaluations and will provide recommendations on how web sites accessibility can be improved.
Assistive Technology Training and Technical Support
The DRC researches the latest assistive technologies and provides training and support on technologies that help provide access to computing for people with disabilities. One-on-one training on many state of the art technologies is available. Many assistive technology products are available to be loaned out, as well as making arrangements for assistive technology to be made available in areas where the student is work.
Assistive Technology available from the DRC includes (but is not limited to):
Audio and Visual Feedback
Braille Printing Software
Daisy Text Readers
Alternative Pointing Devices
(including Trackballs and Mice)
Closed Circuit Televisions (CCTVs)
Portable Magnification Devices
Daisy Victor Readers
Support for Assistive Workstations in Computer Labs
The DRC works closely with the Academic Computing and Communications Center (ACCC) for general-access to computing labs for students with disabilities. ACCC has an updated list of available accessible workstations and other important assistive technology information on the ACCC Accessibility Resource Page:
Audio describers or video description maybe available for students who are blind or have low vision. Audio description is either a live or recorded narration of the visual aspects of a film, performance, or presentation.
On a short-term basis, the DRC will lend FM amplification systems for students to use in the classroom and other school related functions. Portable transmitters are also available.